How To Apply Through the CAO (Central Applications Office)
The Central Applications Office (CAO) lets you apply to several KwaZulu-Natal universities and colleges with a single application. Instead of applying to each institution separately, you submit one form and choose your course preferences. This guide explains exactly how it works.
What is the CAO?
The Central Applications Office is a shared application service used by tertiary institutions in KwaZulu-Natal — including universities and TVET/technical colleges. You complete one application and list your course choices in order of preference, and the CAO forwards your details to the relevant institutions. It saves you from filling in multiple separate applications.
Step-by-step: applying through the CAO
- 1Visit the official CAO website and create or request an application (online or via the CAO Handbook form).
- 2Choose your course preferences in order — you can usually select more than one.
- 3Complete your personal and academic details accurately.
- 4Upload or post certified copies of your required documents.
- 5Pay the CAO application fee using your unique CAO reference number.
- 6Submit before the closing date and keep your CAO number safe.
- 7Track your application status online and respond to any institution requests.
Documents and fee
- Certified copy of your ID or birth certificate.
- Your latest results (Grade 11 final and Grade 12 mid-year), then your matric results when available.
- Proof of payment of the CAO application fee (quote your CAO number as the reference).
- Any course-specific documents requested by an institution.
Deadlines matter
CAO applications for the following academic year typically close in the second half of the year, with some courses closing earlier. Apply as early as possible — late applications, where accepted, compete for far fewer remaining places.
Practical tips for South Africa
- Always pay using your CAO reference number so your fee is linked to your application.
- List realistic course choices that match your APS, not only your dream course.
- Keep your CAO number and proof of payment in a safe place.
- Apply for NSFAS or bursaries at the same time — funding has its own deadlines.
Frequently asked questions
Which institutions use the CAO?
The CAO handles applications for tertiary institutions in KwaZulu-Natal, including its universities and several colleges. Always confirm the current list on the official CAO website.
Can I apply to more than one course through the CAO?
Yes. You list multiple course choices in order of preference on a single application, which is one of the main advantages of the CAO system.
Do I still need to apply for funding separately?
Yes. The CAO handles your academic application, not funding. Apply to NSFAS or relevant bursaries separately and on time.
Key takeaways
- The CAO lets you apply to multiple KZN institutions with one application.
- List course preferences in order and apply early.
- Always pay using your CAO reference number.
- Apply for funding separately and in parallel.